Sample Letter Requesting Overtime Pay

A sample of letters, which are usually required by employees, can be found online to help them, however, salaries are overtime pay requested by employees in advance if they require it for a specific purpose.

Industries handling the production of multiple products due to particular projects or due to more demand for the product in the market usually overtime is asked from the employees. For example, cold drinks are demanded in excess amounts in the summer season. It is usually higher than normal pay.

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Usually, overtime amount is calculated by multiplying hours worked by an employee in a particular shift with the amount per hour, however, to achieve the objective a letter is required by an employee for different purposes however must be prepared in a specific format of the letter so that it can be focused and viewed by management.

Format of Sample Letter Requesting Overtime Salary

Overtime request is added on the top of the letter.
The employee’s name, address, city, phone number, and email address are added to the sheet.
The top left side of the letter must hold the date of the letter, the manager’s name, company name, address, and city.
The body of the letter must clearly indicate the purpose of writing the letter.
In the end, it should ask for overtime salary, which should be paid by the company.

A sample letter holding the purpose of the letter must be added. Employee designation in the firm must be mentioned. Usually, overtime is conducted due to the inefficiency of some specific department in the company. Once the employees are agreed on giving their extra time to the company a letter for approval is written.

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Overtime Request Memo

Usually, memos are prepared to remind the hr department or accounts department about the payment they are required to pay the employee. The amount can be shown in the letter or only a reminder can be added in the form of a memo.

I hope this letter finds you well. I am writing to bring your attention to an important matter regarding my compensation for overtime hours that I have worked at [Company Name]. As a dedicated employee committed to upholding the success and reputation of our organization, I believe it is crucial that my efforts and time are appropriately acknowledged.

I would like to draw your attention to the overtime hours I have worked during [specific time period]. During this period, I have consistently put in extra hours to meet project deadlines, handle unexpected tasks, and ensure the smooth functioning of the company’s operations. However, to my disappointment, I have yet to receive any additional compensation for these overtime hours.

According to the Fair Labor Standards Act (FLSA) and our company’s policies, employees who work beyond their regular working hours are entitled to receive overtime pay at a rate of one and a half times their regular hourly wage. Considering this, I kindly request that my overtime hours be recognized, and the appropriate compensation be provided to me in a timely manner.

To assist you in processing my request efficiently, I have attached a detailed record of the dates, times, and duration of the overtime hours I have worked during the specified period. This record should serve as a comprehensive reference for the calculation of my overtime pay.

I would appreciate it if you could promptly review my request and take the necessary actions to ensure the payment of my rightful overtime wages. If there are any additional documents or information required to facilitate the process, please let me know, and I will provide them without delay.

As an employee, I value the positive working relationship we have built, and I believe that this matter can be resolved amicably. I trust that you will prioritize my request and demonstrate the company’s commitment to fair compensation practices.

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Thank you for your attention to this matter. I look forward to a favorable resolution and an ongoing positive working experience at [Company Name]. Please feel free to contact me at [Phone Number] or [Email Address] if you require any further clarification or information.

Conclusion

When employees dedicate their time and effort to working overtime, it is only fair that they are compensated accordingly. Writing a well-crafted letter requesting overtime pay can help employees assert their rights and ensure that their extra hours are duly recognized and compensated.

The sample letter provided in this article serves as a useful template to guide employees in drafting their own letters. Remember to adapt the content to your specific situation and include any necessary documentation to support your claim. By assertively communicating your request for overtime pay, you are taking a proactive step toward ensuring fair treatment and proper compensation for your hard work.